COVID-19 Employee Vaccine and Testing Tracking Application

On September 9, 2021, President Biden announced a new action plan to address the latest rise in coronavirus cases and the slowing pace of COVID-19 vaccinations.

The Department of Labor’s Occupational Safety and Health Administration (OSHA) is developing a rule that will require all employers with 100 or more employees to ensure their workforce is fully vaccinated or require any workers who remain unvaccinated to produce a negative test result on at least a weekly basis before coming to work. OSHA will issue an Emergency Temporary Standard (ETS) to implement this requirement.

Business leaders face an important decision: whether to mandate vaccination or to institute a weekly testing regimen for unvaccinated employees. Regardless of their decision, it will be essential to have a protocol in place to track vaccination status.

COVID-19 Vaccination and Testing Verification Processes

We provide a solution with configurable workflows that allows employees to submit their COVID-19 vaccination record or weekly test results via a web-based form. This information can be automatically submitted to an ERP or payroll system to update the employee compliance record.

Our solution features reporting capabilities that can provide managers with weekly employee compliance reports, and employee COVID-19 vaccination and testing results can also be exported in a user-friendly format for submission to required government entities, if applicable.

How It Works

For vaccinated employees:

  • Employee uploads the vaccination card along with other required information via a portal or native mobile interface
  • HR verifies the vaccination attachment and details and either approves or rejects it
  • Data is collected for reporting and used to support compliance

For unvaccinated employees:

  • Employee gets periodic reminders about the testing deadline
  • Employee submits testing results
  • Data is collected and used towards compliance
  • Employee’s manager receives compliance reports and test results

Compatible Platforms

Our COVID-19 Employee Vaccine and Testing Tracker is compatible with Pega, Appian, and open-source technology built on Flowable. The application can easily integrate with your organization’s ERP and payroll systems using out-of-the-box connectors available on supported platforms.

Further, the application integrates with Pega’s Safe Operate return-to-work software, Appian’s Workforce Safety Solution, and we have a containerized version that runs on Flowable’s open-source technology.

We can also support the rollout of a full COVID-19 response solution built on ServiceNow’s platform.

COVID-19 Proof of Vaccination Solution Pricing

This solution is being offered to our client at no cost.

Licensing for Pega, Appian, and ServiceNow, implementation efforts, and other consulting services will have an associated cost.

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